Vedcool Campus
Transform Your Campus Operations with Vedcool
Vedcool is more than a software—it’s an AI-powered platform built to transform the way schools operate. Our mission is to simplify school management through intelligent solutions that empower educators, streamline administration, and enhance student engagement. Join us as we lead a new era in educational innovation.
Features of Campus Management
At Vedcool, we provide a comprehensive suite of education management tools designed to meet
the needs of modern institutions.
Vedcool’s Student Enrollment & Registration system offers a comprehensive solution for educational institutions, enhancing efficiency and data security in the admissions process, simplifies and automates the process of admitting students into an educational institution.
- Online Application Forms: Allows students or parents to submit enrollment applications online,which streamlines data collection and reduces paperwork. These forms enabling institutions to collect specific information they need for admissions.
- Real-Time Validation: Ensure all required fields are filled out properly (e.g., email format, contact number length). Prevent duplicate enrollments by verifying unique details like email or phone number.
- Integrated Payment Processing: Many enrollment modules include payment systems to handle enrollment fees, tuition deposits, and other charges directly through the platform.
- Bulk Enrollment: Allow bulk uploads of student data for batch registration and validate all rows of uploaded data for errors before submission.
- Automated Task Management: The system can assign tasks to administrative staff automatically, streamlining the process and reducing manual workload. This feature supports faster processing times and ensures no steps are overlooked in the enrollment process
- Enhanced Security and Data Backups: Vedcool’s system emphasizes data protection, using cloud storage and backup protocols to secure student information and ensure easy retrieval for future needs
Vedcool’s Classroom & Resource Management system is designed to enhance operational efficiency in educational institutions by providing a centralized platform to manage classroom scheduling, resource allocation, and overall campus logistics. This system allows schools to organize and optimize classroom availability. By leveraging automation, Vedcool helps administrators reduce manual workload, streamline resource management, and improve classroom utilization.
- Classroom Scheduling: Administrators can efficiently schedule classrooms to maximize usage and avoid conflicts. The system allows for easy management of class timings, subjects, and instructor assignments, ensuring an organized schedule.
- Resource Allocation: Vedcool enables tracking and allocation of educational resources, such as projectors, computers, and lab equipment. This feature helps ensure resources are available when needed and reduces potential scheduling conflicts.
- Timetable Management: Create and manage daily, weekly, schedules for classes.
- Hybrid Learning Support: The system is compatible with hybrid learning environments, offering tools like video conferencing integration, document-sharing capabilities. This is particularly useful for institutions that provide both in-person and remote learning options
- Integration Features: Vedcool provides (LMS) Integration, which helps students with online learning stuff also.
- E-library Access: Manage digital resources like e-books, journals, and learning materials, also allow teachers to upload and share course materials with students
The Fee Management system in Vedcool is designed to streamline financial operations for educational institutions. It centralizes and automates various aspects of fee processing, making it easier for schools to manage payments, generate reports, and track outstanding fees efficiently.
- Automated Billing: This is a feature that streamlines the process of generating, distributing, and tracking invoices or bills without manual intervention.
- Multiple Payment Options: Vedcool supports various payment modes, including online payment gateways, making it convenient for parents to pay fees securely from anywhere.
- Fee Tracking and Reminders: The system tracks pending fees and sends reminders to parents or guardians, ensuring timely payments and reducing default rates.
- Invoice Generation: There we provides Invoices with institution logos, headers, with the detailed breakdowns
- Online portal for Parents: Parents can view their fee payment history and receipts. It also includes itemized fee breakdowns for better transparency.
- Secure Data Management: All financial records are stored securely, protecting sensitive information and allowing authorized users to access historical data as needed
The HR & Admin modules in Vedcool are designed to streamline administrative tasks and enhance the management of human resources within an educational institution. It offers a range of functions to help streamline administrative and human resource management tasks within schools.
- Employee Management: It allows for the management of staff information, including personal details, attendance, payroll, and work schedules.
- Payroll Management: Facilitates salary calculations, deductions, and disbursements, simplifying the payroll process
- Leave Management: Tracks and manages teachers leave requests, ensuring compliance with institutional policies
- Performance Tracking: This feature helps monitor the performance and evaluations of staff members, supporting career growth and development
- Dashboard Access: Provides administrators with an overview of the institution’s operations, including attendance, fee management, and reports
- Certifications and Recognition: Maintain a record of employees’ certifications
Vedcool’s hostel management system offers a range of features designed to enhance the operational efficiency of school hostels while ensuring student safety and comfort. Hostel Oversight manages and monitor hostel facilities within an institution, often as part of a larger school or campus management system.
- Hostel Management: A comprehensive system to oversee all aspects of hostel operations, from room allocation to resource tracking.
- Categories: Categories help segregate hostels or accommodations based on different criteria, making management more efficient.
- Supervision: The Supervision acts as the central repository for managing all hostel-related configurations and records.
- Automated Room Allocation: Rooms are allocated based on predefined criteria, such as student preferences and availability, with real-time updates on occupancy.
- Hostel Rooms: Manage room configurations and assignments efficiently. Maintain records of room sizes, types (single, double, dormitory), and facilities.
- Allocation Report: An Allocation Report provides a detailed overview of hostel assignments and occupancy. Show real-time data on occupied and vacant rooms.
The Attendance Tracker module in Vedcool is designed to streamline the process of tracking student attendance, ensuring both teachers and parents are kept up to date.
- Real-time Attendance Tracking: It provides a real-time attendance logging system, which helps teachers mark attendance instantly and reduces the risk of errors. The data is automatically updated across the system, ensuring accurate records.
- Automatic Alerts: If a student is absent, both teachers and parents are notified. This allows for quicker follow-up on attendance issues and encourages timely interventions when necessary.
- Absentee Follow-Up: Notify parents, guardians, or supervisors about absences.
- Integration with Timetable: The attendance system is integrated with the timetable module. This means that attendance is recorded according to scheduled classes, making it easier to track student participation in various subjects or activities.
- Reports and Analytics: Teachers and administrators can generate detailed reports of student attendance, which can be used for performance tracking, follow-up actions, and communication with parents.
- Access Control and Security: Only authorized personnel, such as teachers or school administrators, can update or modify attendance data, ensuring that the records are secure and tamper-proof.
The Timetable & Scheduling module in Vedcool plays a critical role in managing the academic schedule of students and teachers. This module simplifies the creation and management of academic timetables, allowing for efficient scheduling across various classes, subjects, and faculty members.
- Timetable Creation and Management: It allows the creation of timetables for classes, subjects, and teachers. Timetables can be customized based on the class/section and subject requirements
- Flexible Timetable Management: The system allows for easy adjustments to timetables, making it adaptable to changes in the academic calendar, teacher availability, or room assignments.
- Real-time Access: Students, teachers, and staff can access the timetable in real-time, making it easier for everyone to stay updated on class schedules and changes.
- Classroom and Teacher Allocation: The system ensures that the right teacher is assigned to the appropriate classroom, based on their subjects and availability. It also helps ensure that no classroom is overbooked.
- Conflict Detection: The system can detect scheduling conflicts (e.g., double-booked classrooms or teachers) and notify administrators or staff to resolve them before they cause disruptions.
- Integration with Attendance: The timetable is integrated with the attendance system, which means that attendance can be marked directly during each class session according to the schedule.
The Library System in Vedcool is designed to manage library resources, facilitate book lending, and ensure smooth interactions between students, staff, and library administrators. The library module tracks book lending, returns, and overdue items. It also helps manage the library catalog, which can be accessed by students and staff to find books or resources.
- Book Category: Books are categorized for easy classification, search, and management. The categories are customizable based on the library’s collection.
- Book Cataloging and Search: The system organizes books and other resources in an easily searchable catalog, allowing students and staff to find the books they need quickly. It supports categorization by genre, author, subject, or availability.
- Book Issuance and Return: Students can issue books and return them within the stipulated period. The system tracks this process and provides alerts when a book is due for return, helping maintain the inventory.
- Overdue Alerts: If books are not returned on time, the system generates automated reminders to students, helping reduce overdue items and ensuring timely returns.
- Inventory Management: The library system keeps track of the number of books, their condition, and availability. It ensures that resources are managed efficiently, and provides inventory reports for the library staff to monitor.
- Reports and Analytics: Library administrators can generate reports on book circulation, usage trends, and overdue books, which helps in managing resources more effectively and making informed decisions regarding acquisitions.
This module empowers parents to actively track their child’s school activities, progress, and attendance. Key features include:
- Attendance: Parents can view their child’s attendance, making it easier to follow up on absences.
- Academic Performance: Parents can monitor their child’s grades, assignments, and other academic activities through the system.
- Communication: Direct communication between parents and teachers allow for seamless interaction regarding the student’s performance and concerns.
- Homework and Assignments Tracking: The system allows parents to view homework assignments and deadlines. This helps them encourage timely submissions and stay involved in their child’s academic work
- Hostel: The Hostel module helps manage student accommodation and hostel-related operations. Parents can also manage and track hostel fee payments and dues.
- Transport: Parents can easily access detailed information about the transport routes their child uses. Parents can view available transport routes, stoppage, and timings.
The Commute Surveillance module in Vedcool is designed to enhance the safety and monitoring of students during their commutes to and from school. This system is used to monitor student commute, ensuring safety during transportation. It likely includes features like bus tracking and updates on the vehicle’s status.
- Real-time Location Tracking: This feature allows school administrators and parents to keep an eye on the stoppage, of school buses or vehicles used for student transport. It also ensures that students are safely traveling along their assigned routes. Parents can also access the information of the driver in case of any emergency
- Route Monitoring and Alerts: The system sends automatic alerts to parents and school officials if the bus deviates from its designated route or experiences delays. This feature ensures timely notifications, keeping everyone informed about any unexpected events.
- Safety Features: The module likely integrates GPS and other telematics systems to ensure that the buses are in good working condition and are taking the most efficient and safest routes. In case of emergencies, it can send instant alerts for quick response.
- Ride Data and Reporting: Data on student ridership (who boards or leaves the bus at specific stops) is captured, ensuring there’s always a record of the students being transported. This minimizes the risk of a child being left behind or boarding the wrong vehicle.
- Communication with Parents: Parents are notified about any delays, changes in routes, or other incidents in real-time, enhancing transparency and peace of mind. They can also track the ETA (Estimated Time of Arrival) of the bus, so they know when to expect their child at the designated stop.
- Estimated Time of Arrival: Parents can track the ETA of the bus in real time, knowing exactly when to expect their child at the pick-up/drop-off point.
The Bus Tracking module in Vedcool enhances safety and communication for students traveling via school buses. This system provides real-time monitoring and ensures that both parents and school officials can track the location of buses. The bus tracking module provides real-time monitoring of school buses. It includes features like tracking vehicle location, speed, route adherence, and attendance logs. Parents can track buses via mobile apps, ensuring their children’s safety
- Real-time GPS Tracking: The system allows both school administrators and parents to track the exact location of buses in real time. This ensures that the bus is on its designated route and enables quick identification of any delays or issues
- Student Ridership Monitoring: The system tracks which students board or exit the bus at each stop. This is especially important for ensuring no child is left behind. Ridership data is updated in real-time and can be accessed by both parents and administrators
- Safety Alerts and Notifications: If there are deviations in the bus route, delays, or other unusual events, the system automatically notifies parents and administrators via alerts. This feature ensures that stakeholders are always informed and can act quickly in case of emergencies
- Parent Communication: The system provides parents with real-time updates on bus ETA (Estimated Time of Arrival) and location, reducing anxiety and the need for direct calls to the school. Parents can access bus locations and updates via a mobile app or web portal
- Driver Profile Emergency Information: Parents and school administrators can access details about the bus driver, including name, contact information. This helps in ensuring that the driver is qualified and trusted.
- Route Optimization: The system can also be used to optimize bus routes for efficiency, ensuring buses are taking the most time-effective and safe paths for students
